Automate Google Meet Notes with GPT-4.1-mini, Notion, Slack & Gmail Distribution

Description

🧾 An intelligent automation system that turns Google Meet recordings into structured meeting notes — integrating Fireflies.ai, OpenAI GPT-4.1-mini, Notion, Slack, Google Drive, and Gmail via n8n.

🎥 Demo: Watch the Loom walkthrough

⚙️ What It Does

The Google Meet Notes Generator & Distributor automates the entire post-meeting workflow.

Workflow Summary:

Fetches Google Meet transcript via Fireflies.ai webhook.
Aggregates and summarizes transcript using OpenAI GPT-4.1-mini into:

Title
Summary
Decisions
Action Items
Risks
Questions
Stores the transcript as a text file on Google Drive and generates a shareable link.
Creates a Notion page with all the meeting details.
Posts the summary in #meeting Slack channel.
DMs each attendee on Slack with personalized meeting notes.
Sends email recap to all attendees via Gmail.

Result: No more manual note-taking or scattered updates — everything centralized, formatted, and instantly shareable.

💡 Use Cases

| Scenario | Description |
| --------------------------- | --------------------------------------------------------------------------------------- |
| Team Meeting Summaries | Automatically summarize and distribute meeting notes for internal teams. |
| Project Management | Keep structured decisions, action items, and risks documented for each project meeting. |
| Remote Teams | Notify distributed teams in Slack and via email without extra effort. |
| Client Updates | Share polished meeting summaries with clients instantly. |
| Knowledge Base / Notion | Archive structured notes in Notion for reference and compliance. |

🔧 Setup

1. Accounts and Tools Needed

| Tool | Purpose |
| -------------------------- | ---------------------------------------------- |
| 🤖 Fireflies.ai API | Fetch Google Meet transcripts via webhook |
| 🧠 OpenAI API | Summarize and structure transcript into notes |
| 📓 Notion API | Create structured meeting pages |
| 💬 Slack OAuth/Bot | Post summaries in channel and DM attendees |
| 🗂 Google Drive OAuth2 | Store transcripts and generate shareable links |
| ✉️ Gmail OAuth2 | Email meeting recaps to attendees |

2. Fireflies.ai Setup

Get API key from Fireflies.ai.
Configure n8n → Credentials → Fireflies API.
Ensure webhook triggers are set to send meetingId to n8n.

3. OpenAI Setup

Generate API key at OpenAI.
Add to n8n → Credentials → OpenAI API.
Use model GPT-4.1-mini in Agent and Generate Slack Message nodes.

4. Notion Setup

Create a Notion integration and share your workspace.
Add API token in n8n → Credentials → Notion API.
Map workspace/page IDs to Notion Page node.

5. Slack Setup

Create Slack Bot in workspace with chat:write and users:read permissions.
Add OAuth token in n8n → Credentials → Slack API.
Connect to Send a message #meeting and DMs to Attendees nodes.

6. Google Drive Setup

Create a folder for transcripts.
Enable Google Drive API in Google Cloud Console.
Add OAuth2 credentials to n8n → Google Drive.

7. Gmail Setup

Enable Gmail API in Google Cloud.
Add OAuth2 credentials in n8n → Gmail.
Connect to Email to Attendees node.

8. n8n Workflow Setup

Import provided n8n workflow JSON.
Configure all credentials: Fireflies, OpenAI, Notion, Slack, Google Drive, Gmail.
Activate workflow.
Test by sending a meeting ID via webhook.

Workflow automatically:
Fetch → Summarize → Store → Notion → Slack → DM → Email

🧠 Result

A fully automated AI pipeline that transforms Google Meet recordings into polished, shareable meeting notes — eliminating manual note-taking and keeping your team informed in real time.

📞 Support & Contact

If you face any issues during setup or execution, contact:
📧 Email: [email protected]
🔗 LinkedIn: Atharva Jaiswal