Generate Personalized Promotion Emails with GPT-5 and Gmail Context Analysis

Description

Description:

This sophisticated workflow automates personalized email campaigns for musicians and band managers. The system processes contact databases, analyzes previous Gmail conversation history, and uses AI to generate contextually appropriate emails tailored to different contact categories (venues, festivals, media, playlists).

Key Features:
Multi-category support**: Bookers, festivals, media, playlist curators
Conversation context analysis**: Maintains relationship history from Gmail
AI-powered personalization**: Custom prompts for each contact type
Multi-language support**: Localized content and prompts
Gmail integration**: Automatic draft creation with signatures
Bulk processing**: Handle hundreds of contacts efficiently

Use Cases:
Album/single promotion campaigns
Tour booking automation
Festival submission management
Playlist pitching campaigns
Media outreach automation
Venue relationship management

Perfect For:
Independent musicians and bands
Music managers and booking agents
Record labels with multiple artists
PR agencies in music industry
Festival organizers (for artist outreach)

Required Setup:

1. Credentials & APIs:
Gmail OAuth2** (read messages + create drafts permissions)
Google Sheets API** (for AutomatizationHelper configuration)
OpenAI API** or compatible LLM (for content generation)

2. Required Files:
Contact Database** (CSV): Your venue/media/festival contacts
AutomatizationHelper** (Google Sheets): Campaign configuration, prompts, links

3. Example Data:
📁 Download Example Files

The folder contains:
Sample contact database (CSV)
AutomatizationHelper template (CSV + Google Sheets)
Detailed setup instructions (README)

Data Structure:

Contact Database Fields:
venue_name - Organization name
category - booker/festival/media/playlisting
email_1 - Primary email (required)
email_2 - Secondary email (optional, for CC)
active - active/inactive (for filtering)
language - EN/DE/etc. (for localization)

AutomatizationHelper Fields:
LANGUAGE - Language code
CATEGORY - Contact type
LATEST_SINGLE - Spotify/Apple Music link
LATEST_VIDEO - YouTube/Vimeo link
EPK - Electronic Press Kit URL
SIGNATURE - HTML email signature
PROMPT - AI prompt for this category
SUBJECT - Email subject template

Setup Instructions:

Step 1: Prepare Your Data
Download example files from the Google Drive folder
Replace sample data with your real contacts and band information
Customize AI prompts for your communication style
Update signature with your contact details

Step 2: Configure APIs
Set up Gmail OAuth2 credentials in n8n
Configure Google Sheets API access
Add OpenAI API key for content generation

Step 3: Import & Configure Workflow
Import the workflow JSON
Connect your credentials to respective nodes
Update Google Sheets URL in AutomatizationHelper node
Test with a small contact sample first

Step 4: Customize & Run
Adjust AI prompts in AutomatizationHelper for your style
Update contact categories as needed
Run workflow - drafts will be created in Gmail for review

Tips:
Start small**: Test with 5-10 contacts first
Review drafts**: Always review AI-generated content before sending
Update regularly**: Keep your AutomatizationHelper current with latest releases
Monitor responses**: Track which prompts work best for different categories
Language mixing**: You can have contacts in multiple languages

Important Notes:
Emails are created as Gmail drafts - manual review recommended
Respects Gmail API rate limits automatically
Conversation history analysis works best with existing email threads
HTML signatures are automatically added (Gmail API limitation workaround)
Handles multiple languages simultaneously
Maintains conversation context across campaigns
Generates unique content for each contact

Template Author:

Questions or need help with setup?

Email: [email protected]
LinkedIn: https://www.linkedin.com/in/vaclavcikl/