Automate Meeting Scheduling through Telegram with Google Calendar & Notion CRM

Description

💼 Graceful Scheduler Bot — Client & Affiliate Booking Automation

The Graceful Scheduler Bot transforms scheduling into an elegant, automated process.
Clients and affiliates simply send a /book message in Telegram, and the workflow manages everything:
conflict checks, calendar booking, confirmations, CRM logging, and reminders. ✨

🌸 Features
📲 Telegram Intake: Accepts /book command with meeting type, date, time, and email.
📅 Google Calendar Integration: Checks if the requested time is free and creates a 30-minute event.
💌 Confirmations: Sends instant confirmation by Email and Telegram.
🗂️ Notion CRM Log: Records details (Name, Email, Meeting Type, Date, Status).
⏰ Reminders: Sends polite reminders 24h before the meeting via Email and Telegram.

⚙️ Setup Instructions
Telegram Bot:
Create a bot with BotFather
Add your token into n8n credentials
Google Calendar:
Connect your account in n8n credentials
Use primary or specify your calendar ID
Email Send Node:
Configure SMTP or Gmail OAuth
Notion Database:
Create a database with properties:
Name (title)
Email (email)
Meeting Type (select)
Date (date)
Status (select)
Replace YOUR_NOTION_DATABASE_ID in the workflow
Customize Messages:
Update confirmation + reminder copy to match your tone
Test Example:
/book client 2025-09-20 14:00 [email protected] Jane Doe

🧩 Node List
Telegram Trigger** → listens for /book messages
Function (Parse Command)** → extracts meeting type, date/time, email, name
IF Valid?** → routes to help or booking flow
Google Calendar (Get Events)** → checks for conflicts
IF Time Free?** → prevents double booking
Google Calendar (Create Event)** → books slot + invites guest
Email Send (Confirmation)** → elegant confirmation email
Telegram (Confirmation)** → graceful in-chat confirmation
Notion (Create Page)** → logs details into CRM
Wait** → pauses until 24h before meeting
Email Send (Reminder)** → gentle email reminder
Telegram (Reminder)** → in-chat reminder

🧪 Testing Tips
Start with a test booking command using today’s date/time.
Check Google Calendar → event should appear with guest invite.
Confirm both email and Telegram confirmations are sent.
Verify a new page is created in your Notion database.
Let the Wait node trigger → reminders should arrive 24h before.

🏷️ Tags
Automation, Scheduling, Calendars, CRM, Telegram, Notion

✨ With the Graceful Scheduler Bot, scheduling feels less like admin work and more like having your own digital assistant — polished, timely, and beautifully automated.