Generate PDF Invoices from Google Sheets with PDF.co
Go to Workflow
Robert Breen
Description
This workflow automatically pulls invoice rows from Google Sheets and generates a PDF invoice using a PDF.co template.
Perfect for small businesses that manage invoices in Sheets but need professional, ready-to-send PDFs.
⚙️ Setup Instructions
1️⃣ Connect Google Sheets
Copy this Invoice Template Sheet into your own Drive
In n8n → Credentials → New → Google Sheets (OAuth2)
Log in with your Google account and save
In the workflow, select your Spreadsheet ID and Worksheet (Sheet1) in the Google Sheets node
2️⃣ Connect PDF.co
Create a free account at PDF.co
Copy your API Key from the dashboard
In n8n → Credentials → New → PDF.co API
Paste your API Key → Save
In the PDF.co node, select your credential and choose the HTML Template to PDF operation
3️⃣ Create Your PDF.co HTML Template
In your PDF.co dashboard, go to Templates → New Template
Paste in the HTML from the template section below
Save the template and copy its Template ID
Replace the templateId in the workflow with your new ID
🧠 How It Works
Get Invoice Rows** → Reads your Google Sheet rows (customer, line items, totals)
Convert to HTML Import (Code node)** → Formats rows into structured data for the invoice template
Create PDF (PDF.co)** → Sends the data into PDF.co and generates a professional PDF invoice
📬 Contact
Need help customizing this (e.g., add taxes, change invoice styling, or auto-email invoices)?
📧 [email protected]
🔗 Robert Breen
🌐 ynteractive.com
📄 Full HTML Template for PDF.co
Use this HTML when creating your PDF.co template:
<!DOCTYPE html>
<html>
<head>
<meta charset="utf-8" />
<title>Invoice {{invoiceNumber}}</title>
<style>
body { font-family: Arial, Helvetica, sans-serif; margin: 36px; color: #222; }
.header { display: flex; justify-content: space-between; align-items: center; }
.brand { max-height: 56px; }
h1 { margin: 12px 0 4px; font-size: 22px; }
.meta { font-size: 12px; color: #555; }
.two-col { display: flex; gap: 24px; margin-top: 16px; }
.box { flex: 1; border: 1px solid #ddd; padding: 12px; border-radius: 6px; }
.label { font-size: 11px; color: #666; text-transform: uppercase; letter-spacing: .02em; }
table { width: 100%; border-collapse: collapse; margin-top: 16px; }
th, td { border-bottom: 1px solid #eee; padding: 10px 8px; font-size: 13px; }
th { background: #fafafa; text-align: left; }
tfoot td { border-top: 2px solid #ddd; font-size: 13px; }
.right { text-align: right; }
.totals td { padding: 6px 8px; }
.grand { font-weight: 700; font-size: 14px; }
.notes { margin-top: 18px; font-size: 12px; color: #444; }
</style>
</head>
<body>
Invoice {{invoiceNumber}}
Date: {{invoiceDate}} | Due: {{dueDate}}
{{#company.logoUrl}}
{{/company.logoUrl}}
From
{{company.name}}
{{company.address}}
{{company.phone}}
{{company.email}}
Bill To
{{billTo.name}}
{{billTo.address}}
{{billTo.email}}
Description
Qty
Unit Price
Line Total
{{#items}}
{{line}}
{{description}}
{{qty}}
{{unitPriceFmt}}
{{lineTotalFmt}}
{{/items}}
Subtotal
{{subTotalFmt}}
Tax ({{taxRatePct}})
{{taxAmountFmt}}
Discount
-{{discountFmt}}
Total
{{totalFmt}}
Notes: {{notes}}
Terms: {{terms}}
</body>
</html>