Classify contracts and track renewals with easybits, Google Drive and Sheets

Description

What this workflow does
Drop a contract (PDF, JPG, PNG) into a watched Google Drive folder. easybits Extractor classifies it (SaaS / Lease / Service / Insurance / Other) and pulls every renewal-relevant field in a single call. A Set node calculates the contract's end date and the cancellation deadline. The classified contract is appended to the matching tab in a single Google Sheet – your source of truth for every renewal in the company.

Setup guide

1. Install the easybits Extractor node
n8n Cloud:** Already available, no install needed.
Self-hosted:** Settings → Community Nodes → install @easybits/n8n-nodes-extractor.

2. Create your easybits pipeline
Go to extractor.easybits.tech and create a pipeline with these fields:

contract_class (string) – enum: saas_subscription, lease_agreement, service_contract, insurance_policy, other. Returns null if not a contract.
client_name (string)
provider_name (string)
start_date (string, ISO format YYYY-MM-DD)
initial_term_months (number)
renewal_term_months (number)
auto_renew (string – "true"/"false")
notice_period_days (number)
contract_value (number)
client_signatory_name (string)
provider_signatory_name (string)

Paste your Pipeline ID and connect your credentials in the easybits: Classify & Extract Contract node.

3. Create your Google Drive folder
Create a folder (e.g. "Incoming Contracts") and paste its ID into the Watch Contract Folder node.

4. Create your Google Sheet
Create one Google Sheet with five tabs: SaaS, Leases, Services, Insurance, Other.

Header row on every tab:
Start Date | Client Name | Provider Name | Contract Value | Initial Term Months | Renewal Term Months | Auto Renew | Notice Period Days | End Date | Cancellation Deadline | Contract Class | Client Signatory Name | Provider Signatory Name

Paste the Sheet ID into all 5 Google Sheets nodes.

5. Connect credentials
easybits Extractor → your easybits API key
Google Drive → OAuth (used by both trigger and download)
Google Sheets → OAuth

6. Activate and test
Turn the workflow on, drop a contract PDF into the watched folder, and watch the correct tab fill up.

Field notes

auto_renew stays as a string ("true"/"false") because the easybits Extractor doesn't yet expose a boolean type. Part 2 handles the conversion.
notice_period_days is critical – without it, the cancellation deadline defaults to the end date, which is usually too late for contracts with 60–90 day notice clauses.
Supports PDF, JPG, and PNG only. Dropping other file types (Word, ODS, etc.) will error – add a mime-type filter before the Extractor if that's a real concern for your setup.