Personalized Follow-Up Emails for Zoom Attendees with GPT-4 and Gmail

Description

📧 Auto-Send AI Follow-Up Emails to Zoom Attendees

This workflow automatically emails personalized follow-ups to every Zoom meeting participant once the meeting ends.

⚙️ How It Works
Zoom Webhook → Captures meeting.ended event + participant list.
Normalize Data → Extracts names, emails, and transcript (if available).
AI (GPT-4) → Drafts short, professional follow-up emails.
Gmail → Sends thank-you + recap email to each participant.

🛠️ Setup Steps
1. Zoom App
Enable meeting.ended event.
Include participant email/name in webhook payload.
Paste workflow webhook URL.

2. Gmail
Connect Gmail OAuth in n8n.
Emails are sent automatically per participant.

3. OpenAI
Add your OpenAI API key.
Uses GPT-4 for personalized drafting.

📊 Example Output
Email Subject:
Follow-Up: Marketing Strategy Session

Email Body:
Hi Sarah,
Thank you for joining our Marketing Strategy Session today.
Key points we discussed:

Campaign launch next Monday
Budget allocation approved
Need design assets by Thursday
Next steps: I'll follow up with the creative team and share the updated timeline.
Best,
David


⚡ With this workflow, every attendee feels valued and aligned after each meeting.