Automate outbound AI sales calls with double-dial using Airtable and Vapi AI
Go to Workflow
zahir khan
Description
🚀 The Ultimate AI Sales Outbound Engine
Stop wasting hours on manual dialing and listening to ringtones. This workflow transforms your *Airtable* into a high-velocity *AI Call Center* using *Vapi AI*.
⚡ TL;DR
Automate lead qualification calls, handle voicemails like a pro, and sync every transcript back to your CRM without lifting a finger.
🧠 How it Works
The Scout: Every minute, n8n scans your Airtable for leads marked TBC.
The Dialer: It triggers a personalized Vapi AI call, passing along the lead’s name and context.
The Reporter: Once the call ends, a Webhook catches the data, including the recording, transcript, and AI summary.
The Strategist: * Success? Updates the lead to Called and logs the summary.
Voicemail?* Automatically triggers a *double-dial** retry after 1 minute.
Still nothing?* Schedules a final follow-up for the next day at the *optimal time (your time)**.
🛠️ Setup Guide
Airtable:** Create a "Leads" table with fields for Status, Mobile, Attempt, and Summary.
Vapi:** Plug in your Assistant ID and set the Webhook URL to this workflow's address.
n8n:* Use the *Header Auth** credential for your Vapi API key to keep things secure.
💎 Why This Wins
Aggressive Retries:** Includes a built-in "Double-Dial" strategy to increase connection rates.
Clean CRM:** No more messy notes; get structured AI summaries for every call.
Plug-and-Play:** Designed to be easily customized for any industry—from real estate to SaaS.
This workflow was created by zahir khan and shared publicly on the n8n community template library. n8nFind indexes it for discovery — the workflow remains the property of its original creator.